Job Opening: East Asian Collections Project Archivist, Stanford University

job opening - 5Institution: Stanford University
Location: Stanford, CA
Posted: 03/18/2016
Type: Full Time
Education: MLS or MA

Job Number: 70369
Job: Library
Primary Location: Hoover Institution
Schedule: Full-time

This position is double posted at the Librarian 1 or 2 level dependent on experience.

(Two-year fixed term)

The Hoover Institution Archives is seeking a Project Archivist with language skills in Chinese and/or Japanese to work on the arrangement and description of rare and unique materials related to twentieth century East Asian history. The full-time position is a non-career track position, for a two-year fixed term.


The Project Archivist is responsible for creating intellectual access to collections of archival materials and rare published materials in Chinese and/or Japanese languages. Working independently and as an expert and coordinator of a project team, the Project Archivist will appraise, organize, arrange, describe, and provide access to a variety of materials related to twentieth century East Asian history. Additionally, the Project Archivist will provide reference assistance to researchers and assist with events and other outreach activities.


  • Coordinate the arrangement, appraisal, and description of large, complex archival collections according to professional standards and current archival procedures.
  • Analyze problems and recommend solutions, displaying a high degree of initiative, originality, and judgment in applying archival principles and procedures to complex and unique collections.
  • Participate in the formulation and implementation of project planning and work flows. Manage project goals and schedules, hire and supervise student assistants, and coordinate work with other departments.
  • Assist with the development of procedures, workflows, and surveys to address a backlog of undescribed material in Chinese and/or Japanese.
  • Search local and national databases for background information on individuals, archival and printed materials in Chinese and/or Japanese.
  • Conduct preservation assessments to determine appropriate preservation treatments and archival storage decisions.
  • Provide high-level, in-depth reference and research assistance in multiple languages during daily shifts at the Archives public service desk and remotely by phone, email, or social media.
  •  Collect and maintain statistics, reports, and other metrics to improve processing, preservation, and reference functions.



Education & Experience:

M.L.S. from an A.L.A.-accredited library school, a M.A. with an archival concentration, archival management certificate, or related subject specialty, or an equivalent degree
Knowledge, Skills, and Abilities:

  • Ability to read, write, and transliterate Chinese and/or Japanese language materials by following standard Library of Congress (LC) Romanization schemes
    Evidence of strong verbal and written communication skills in English as well as Chinese and/or Japanese and the ability to read traditional Chinese characters
  • Demonstrated ability to organize and prioritize work, acting with initiative, good judgment, and problem solving skills
  • Established understanding of archival collections, principles of arrangement and description, rare books, and primary source research
  • Excellent interpersonal skills, flexibility, and the ability to work in a team as well as independently, as well as a demonstrated high level of productivity
  • Advanced subject knowledge of the history of East Asia and a comprehensive understanding of the research use of primary sources
  • Strong project management skills with the ability to use considerable judgment and initiative
  • Experience applying professional standards such as DACS, Library of Congress subject headings, EAD, and MARC, as well as technical skills with databases, spreadsheets, office software and other applications


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