Job Opening: Administrative Associate II, Mansfield Center, University of Montana

job opening - 5Institution: The University of Montana
Location: Missoula, MT
Closing Date: Screening begins May 6, 2014; Applications received after 5/5 may be considered
Education: High school required, BA preferred

The Mansfield Center houses programs that embody the core interests and characteristics of Senator Mike Mansfield’s career, striving to increase understanding and cooperation among the peoples and cultures of the United States and East Asia while advancing research and education related to ethics and public affairs worldwide. The Center focuses geographically on East Asia (China, Japan, Korea, and Vietnam) but includes programming involving the Philippines, Cambodia, Laos, Thailand, and Myanmar (Burma).

This position performs routine and less common clerical and administrative functions such as creating or editing correspondence, organizing and maintaining paper and electronic files, reconciling bills, running and formatting reports, and providing more complex information to internal and external customers; updates and maintains website; supports social media activities involving Facebook, Twitter, and blog development and maintenance; supports basic computer needs for Center staff; supports basic financial management of Center including assisting with Procard reconciliation; and supports personnel functions such as maintaining department time and effort reports and working closely with the Office of Research and Sponsored Programs to provide data as instructed.

This position works closely with the Mansfield Center Director, arranging travel requests, travel expense reports, coordinating meetings, conference calls, identifying Procard expenses, and creating the appropriate forms.

This position requires incumbent to develop working knowledge of UM platforms and databases to input material and manipulate reports and ability to work successfully with our audiences from diverse international and cultural backgrounds, including Native American communities in Montana and Asian communities in our target region.

Required Skills

  • Knowledge of Cascade Contemporary Management System software to develop and maintain Center website.
  • Thorough knowledge of Microsoft Office in order to develop Excel spreadsheets, PowerPoint presentations, Publisher booklets, Word documents and other such documents.
  • Ability to learn UM databases such as Banner, GrizMart, etc.
  • Knowledge of utilizing social media platforms to promote organizations.
  • Ability to demonstrate professionalism, initiative, judgment, and independent thought and action.
  • Ability to maintain confidentiality.
  • Ability to understand and utilize non-verbal communication in a range of situations given language or cultural differences.
  • Skills to establish and maintain working relationships and coordinate with UM offices such as office of research and sponsored programs, business services, IT, residential life, and dining services.
  • Demonstrate varied communication skills required to represent the Center in written and verbal exchanges.

Experience Required
High school graduation and two (2) years related work experience or an equivalent combination of education and experience.

Preferred Qualifications

  • Bachelor’s degree in a field related to the mission of the Mansfield Center
  • Significant exposure/study of one Asian language and experience living in Asia
  • Experience engaging with international audiences (foreign students, scholars, government officials, professionals, etc.)
  • Experience with service organizations preferred given Center program emphasis on service and volunteerism
  • Experience designing promotional materials
  • Experience developing and managing physical mail and email information dissemination lists
  • Experience reviewing and compiling proposal materials

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