Job Opening: Information and Education Assistant, Japan Society (London) [UK]

job opening - 5
Institution: Japan Society
Location: London, UK
Education: not listed
Deadline: May 31, 2013
Interviews: early June 2013

The Japan Society is the leading independent body in the United Kingdom dedicated to the enhancement of the British-Japanese relationship in all its facets. It is a membership organization and UK charity with a strong educational remit. Its core programmes include approximately 80 academic, business and cultural events each year, support for schools teaching about Japan, provision of small grants, publication of periodicals and books, and maintenance of a small historic library.

The Information and Education Assistant has a central role supporting all areas of the Society’s activity. He/she is the first point of contact for general enquiries and will have a general overview of current projects. This post also provides administrative support for management of the Japan Society office, the Small Grants scheme and for aspects of the Schools Education programme.

He/she will report to the Head of Education, though will work directly with other members of the Society’s management team on particular areas of activity.

Main duties and responsibilities:

• Dealing with enquiries from callers, by phone, email and in person, and directing them to the relevant member of staff when appropriate
• Managing applications for Japan Society Small Grants, communicating with applicants and the Grants committee, keeping accurate records and administering payments
• Providing administrative support to the education team, for example with management of loan resources and education events, and the maintenance of schools database information
• Managing the office environment, including equipment and supplies, handling incoming and outgoing post
• Occasionally assisting with events, which may require evening work

Skills required:

• Excellent English language skills (ability to handle telephone calls, write letters/emails, participate in meetings)
• Knowledge of Japanese language and culture is useful.
• Excellent organizational abilities and attention to detail
• Good knowledge of Microsoft Office (Word, Excel, Powerpoint etc) is essential. Experience of databases is useful.
• Flexibility and a willingness to get involved, when necessary, in any aspect of the Society’s activity as part of a small team.
• Candidates must be eligible to work in the UK.


Interviews will take place in the first week of June.

Please send a CV and covering letter by email to Heidi Potter at

Full details at original posting on the Daiwa Anglo-Japanese Foundation.

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