Job Opening: Publications & Public Relations Coordinator, Weatherhead East Asian Institute, Columbia University

job opening - 5
Institution: Weatherhead East Asian Institute, Columbia University
Location: New York, NY
Education: 4-year degree required, MA preferred
Posted on May 8, 2013
Deadline: open until filled

Job description
The Publications and Public Relations Coordinator is responsible for overall communications and public relations for the Weatherhead East Asian Institute at Columbia University. The incumbent reports to the Director and Executive Director of the Institute. The Publications Coordinator oversees publication of the Annual Report, Institute Reports, and other written content. S/he will work with staff and faculty to increase the Institute’s academic and research profiles, and will manage production and workflow of all marketing communications and its related aspects. He/she will work with the Institute’s Senior Coordinator on the Institute’s major research publications.

The Publications Coordinator oversees data collection, write-up, editing, photography, publication and circulation of the Annual Report and related publications; corresponds with authors, reads manuscripts, contacts editors and reviewers for distribution of manuscripts, circulates reviews, works with production personnel and promotes and markets the series; acts as liaison with faculty, authors, and the editors at Columbia University Press to produce The Asia Perspectives and the Weatherhead Books on Asia, editing, producing, and overseeing circulation of the series; allocates and oversees the East Asian Institute publications annual budget; and selects, trains and supervises graduate student assistants.

Working with the Director and Executive Director, s/he will manage and monitor the Institute’s annual PR budget, design and implement an annual strategic plan for public relations, and provide guidance to staff and faculty to meet the Institute’s public relations objectives, in conformity with the University’s PR policies. S/he will serve as the Institute’s main contact for press, donors, and members of the public, and maintain a cooperative working relationship with related University offices. S/he will have editorial oversight and be responsible for the content and design of the Institute’s website and other public interfaces. S/he will be responsible for production/writing and distribution of press releases, news articles and publicity materials relating to all aspects of the Institute’s programming, and will participate in planning and implementation with faculty and staff to ensure that programs and projects are appropriately represented in the public domain;

The incumbent will be responsible for developing and maintaining a strong network of press, media and publishing contacts; manage the Institute mailing lists, including updates to the Institute database; S/he will organize, develop and maintain the Institute’s historical archives, including the editing and appropriate storage of documents, images, photographs, articles and materials of historical value pertaining to the Institute and its work. Other duties as assigned.


B.A. or equivalent required; M.A. in public affairs/East Asian studies highly preferred. Must have at least two years experience in related work in publishing/marketing and in administration. Must have superior writing, analytical, and copyediting skills, as well as excellent organizational skills and ability to work under changing priorities on multiple deadlines. Some editorial experience required.

Prior professional experience in the use of social media tools preferred. Experience with desktop publishing programs, database management, and a good understanding of web and html architecture highly desirable. Background in communications and/or knowledge or East Asian regional/public affairs is helpful. Serious candidates must submit a writing sample of 5 pages (preferably an annual report, policy memo, grant application or publicity materials).

For full details and to apply, see original posting on

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