Job Opening: Associate director, Institute of East Asian Studies, University of California, Berkeley

Institution :  University of California – Berkeley
Location:  California
Position:  Associate Director – Academic Coordinator II-Fiscal Year – Institute of East Asian Studies

The Institute of East Asian Studies (IEAS) at the University of California, Berkeley, seeks a full-time Associate Director (Academic Coordinator II), with an expected start date of May 15, 2018 or sooner.  The Associate Director works closely with the IEAS Director and Executive Committee to develop the intellectual vision of IEAS, and to manage its daily operations, fundraising activities, and academic programs. IEAS is an organized research unit under the Vice Chancellor for Research that serves as the umbrella for six separate area centers (Center for Chinese Studies, Center for Japanese Studies, Center for Korean Studies, Center for Southeast Asia Studies, Center for Buddhist Studies, and the Tang Center for Silk Road Studies), an active publications unit and other programs.  It is also a federally-designated Title VI National Resource Center for both East Asian studies and Southeast Asian studies, and expects to seek a third such designation for Central Asian studies.   Its main mission is to promote research and teaching on the histories, cultures and contemporary affairs of East, Southeast, and Central Asia.  One of the larger research units on the Berkeley campus, IEAS serves approximately 75 core faculty, 300 graduate and undergraduate students, and 60 visiting scholars who conduct research on the Asia-Pacific region. Funded largely by its own endowments, gifts, grants and state funding, IEAS and its centers mount conferences and colloquia, host visiting scholars, support students, faculty and the Berkeley library collections; encourage curriculum and materials development for K-12 teachers and other college faculty; and provide information to students, the faculty, the media, business, and government.

RESPONSIBILITIES.  Working under the general direction of the Director and with the guidance of the Executive Committee, the Associate Director (AD) develops new initiatives for IEAS, manages and oversees programs, administration, fundraising, outreach, and student support.  The AD also provides advice and guidance to the faculty directors, chairs and administrative staff of the 9+ programs under the administrative umbrella of IEAS.  The AD directly supervises 8 employees and indirectly an additional 15+ employees.

ADMINISTRATION.  Works with the staff to design and administer current programs, including conferences, lectures, teacher training and faculty support programs;  manages IEAS’s Title VI East Asia grant, including proposal development,  reporting and  program administration;  leads efforts, with Director and other staff, to develop new IEAS programs; writes and edits public relations and other materials; organizes visits by East Asia-related political figures, diplomats and scholars; oversees the visiting scholars program; manages the fellowship and grants competitions for graduate and undergraduate students; oversees the work of the editors of IEAS monographs and the journals Asian Survey and Cross-Currents: East Asia History and Culture Review; develops and oversees the core IEAS operating budget and provides advice to program staff on their center budgets; guides the staff of the Institute and subunits in day-to-day administration of the programs; has general oversight of personnel, including career staff, limited employees and student assistants.  The AD may also play a hands-on role administering, with IEAS staff and Campus Shared Services, the many business and financial transactions of IEAS.

FUNDRAISING.  Gathers information concerning and drafts complex grant and philanthropic proposals, solicitations and reports to government, foundation, business, alumni, and other funding sources.  Takes the lead to identify potential donors and drafts proposals for program development and capital campaigns, consulting with the Director, East Asian faculty, and University Development and Alumni Relations as appropriate.

OUTREACH.  At the K-12 level: collaborates with campus partners to organize workshops and summer institutes; liaises with a number of on-campus and off-campus outreach groups.  At the postsecondary level: works alone or with other units to organize seminars for community college instructors and other groups.  For the general public: speaks to or recommends speakers for community groups and schools; responds to media requests.

INSTITUTIONAL REPRESENTATION.  Responds to inquiries about Berkeley’s Asia-Pacific related programs and university resources.  Represents the Institute at university meetings outside of the campus such as at the Association for Asian Studies, U.S. Department of Education, and the Council of National Resource Centers. Interacts with consulates, Asia-related NGOs, business groups, government officials, and other non-university organizations.  Fulfills certain duties of the IEAS director when s/he is unavailable.

ADVISING/STUDENT AFFAIRS.  Advises undergraduate and graduate students in Asian studies about educational, study abroad, funding, and career opportunities.  Works with Asian student organizations, Berkeley Student Journal of Asian Studies, the Group in Asian Studies, the Department of East Asian Languages and Cultures, and other departments involved with Asian studies.

SCHOLARSHIP.  As time and personal inclination permits, the Associate Director may engage in research, writing and publication projects with the support of the Director.  However the duties of the position are primarily administrative and candidates are evaluated on the success of their administrative endeavors.

Basic minimum qualifications (required at time of application):

  • Master’s or equivalent degree in an Asia-related field (East, Central or Southeast Asian specialization are all acceptable) and at least 5 years of administrative and supervisory experience in an Asia-focused university research unit,  non-profit , or governmental agency;
  • Or a Bachelor’s degree in a relevant field and a minimum of ten years of experience with an Asia-related university research unit, non-profit, or governmental agency.  Candidates in this category must also demonstrate at least five years of field experience in Asia and competence in a relevant Asian language.

Additional qualifications (required by start date):

  • Native- or near native-level written and oral communication skills in English;
  • Demonstrated grant writing and fund-raising skills;
  • Demonstrated interpersonal, communication, and organizational skills to manage a large staff and constituency;
  • The successful applicant must be flexible and adaptable in managing time and juggling many varied responsibilities.

Preferred qualifications:

  • A PhD or equivalent degree in an Asia-related field;
  • Competence in one or more of the major languages of the region, together with field experience

The initial appointment is for two years, renewable every two years thereafter upon successful review.   The salary, commensurate with experience and qualifications, follows the Academic Coordinator II-Fiscal Year scale of the University of California.

The position will be open until filled.  Applicants should submit a cover letter, your most recently updated CV, a writing sample on a topic of your choice, and contact information for two references online at: Please contact Martin Backstrom  at with any questions. See to learn more about the Institute of East Asian Studies.

Letters of reference are not required at this time. We will seek your permission before contacting your references. Should letters be solicited, all letters will be treated as confidential per University of California policy and California state law. Please refer potential referees, including when letters are provided via a third party (i.e., dossier service or career center), to the UC Berkeley statement of confidentiality: http://apo.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see:


Martin Backstrom


About Paula

Paula lives in the vortex of academic life. She studies medieval Japanese history.
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