Job Opening: Office Services Coordinator, East Asian Studies Center, Indiana University Bloomington

job opening - 5Institution: Indiana University Bloomington
Location: Bloomington, IN
Application Due: 03/23/2017
Type: Full Time
Education: BA preferred

Position Title: Office Services Coordinator

Department Information

The East Asian Studies Center (EASC) strives to build networks of knowledge, practice, resources, and discovery that enhance understanding of East Asia locally, regionally, and nationally by:
supporting interdisciplinary research and teaching;
linking academic resources with K-12, business, and professional communities;
investing in innovative scholarship and courses;
coordinating conferences and workshops;
educating K-12 teachers;
fostering dialogue among scholars, students, practitioners, and policy makers.
Click here to visit the Center Website for more information.

Job Summary

Serves as the primary source of administrative support for the East Asian Studies Center (EASC).

Manages the office reception desk, serving as initial point of contact for all visitors, including faculty, students, and members of the public. Serves as liaison with IT and technology support staff and is also responsible for the smooth function of the office, including: ordering office supplies, assisting with event planning, processing travel awards and acting as unit travel arranger. Collects and organizes documentation for center’s financial transactions, and maintains unit e-mail account and distribution lists. Assists with updating Center website, online newsletter, and social media accounts, and maintains database(s) for tracking and managing EASC events and functions. Additionally, works with EASC leadership to develop and update procedural manuals, and provides training to student staff on office procedures and protocols.

Required Qualifications

REQUIRED: High school diploma or GED and three years of office experience.

Excellent interpersonal, written and verbal communication skills including a customer service orientation and ability to interact and communicate effectively with a wide variety of individuals including faculty, staff, students and the general public.
Strong organizational skills including ability to work independently and prioritize workload with appropriate judgment in a fast-paced environment.
Demonstrated ability to accurately analyze detailed information; and accurate filing, typing, and document preparation skills.
Preferred Qualifications

Bachelor’s degree; experience with Indiana University systems and software (e.g. SIS, IUIE, HRMS, FIS, iStart, GIS, purchasing, and travel); understanding of database software.

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