Job Opening: Program Administrator, Stanford Program in Kyoto

(reposting from GaijinPot)

Institution: Stanford Program in Japan
Location: Kyoto
Posted: 08/29/2016
Application Due: 15 Sept 2016
Type: Full Time (30 hrs/wk)


Stanford in Japan Godo Kaisha is seeking qualified candidates for a 30 hour per week (75%) Program Administrator position at the Stanford Japan Center in Kyoto, Japan.

As the Imperial Capital for over a thousand years, Kyoto is the birthplace and custodian of many of the ancient traditions that make Japanese culture so distinctive. Yet Kyoto is also a strikingly dynamic, forward-looking and innovative city – an apparent contradiction that students studying in the Kyoto program can explore through their academic courses and field trips, through interactions with their homestay families and local university students, and through meeting the people of this incredible city in everyday life.


The successful candidate for the position of Program Administrator will have responsibility to:

• Prepare and administer (with Director and other staff) on-site student orientation each academic quarter and coordinate participation of outside parties.
• Coordinate logistics for program activities, meetings, events and field trips, including vendor contracts and payment of invoices.
• Coordinate all financial transactions to operate the overseas program at the Center, including but not limited to, lease payments, purchase of office supplies, field trips, library materials and student housing.
• Coordinate salary and payroll administration, with the assistance of external vendors.
• Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on unit procedures and general inquiries.
• Prepare and disseminate student stipends and travel cards.
• Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data, reports, or spreadsheets, making copies, and monitoring and ordering of office supplies.


Education and Experience
• Four-year college degree and two years of relevant experience

Knowledge, Skills, and Abilities
• Near-native Japanese language proficiency, both oral and written
• Advanced understanding of English both oral and written
• Computer proficiency with skill in using Microsoft Word, PowerPoint and Excel
• Advanced knowledge of Japanese culture, history, and business etiquette
• Thorough understanding of the need for documentation in financial processing
• Demonstrated experience with bank accounts
• Proven ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines, working independently and collaboratively as appropriate with professional colleagues both within the center and abroad in a collegiate, team-oriented environment


• Salary will be commensurate with experience.
• At the time of hire must be legally authorized to work in Japan.
• Must comply with all visa, work authorization, and tax related laws and regulations as a condition of employment.
• Position is benefits eligible subject to applicable Japan/US laws, regulations and Stanford University policy.



*** Candidates who pass initial screening will be contacted by Stanford in Japan Godo Kaisha before Sept. 20th 2016.

*** Candidates who who have not been contacted by Stanford in Japan Godo Kaisha by Sept. 20th 2016 should consider their application unsuccessful.

About Travis

I am a scholar of Japanese & Okinawan history with a particular interest in the history of arts and culture, and inter-Asia interactions, in the early modern period. I have been fortunate to enjoy the opportunity to live in Okinawa for six months in 2016-17, and in mainland Japan on multiple occasions, including from Sept 2019 to now.
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