Job Opening: Gallery Associate, Japan Society

job opening - 5Employer: Japan Society
Location: New York City
Posted Dec. 15, 2015
Education: BA required, MA preferred

Job description

Established in 1907, New York’s Japan Society is an internationally recognized nonprofit, nonpolitical organization that provides access to information on Japan, offers opportunities to experience Japanese culture, and fosters sustained and open dialogue on issues important to the United States, Japan, and East Asia.

Gallery Associate

Reporting to the Gallery Director and Curator of Exhibition Interpretation, the Gallery Associate is an essential member of Japan Society’s Gallery team. S/he will provide key administrative support for the Gallery department, and oversee the day-to-day business details of the Gallery Director’s office. S/he will assist the Gallery Director, in collaboration with the Development department, in managing relations with individual and institutional supporters. Working closely with the Curator of Exhibition Interpretation and Exhibition Manager, the Gallery Associate will assist in the organization and implementation of curatorial initiatives, including large special exhibitions as well as a smaller, newly developed series of Gallery projects. S/he will liaise with partner institutions on touring and co-organized exhibitions, and work closely with the Communications team at Japan Society to craft the Gallery’s social media presence.

Other essential duties and responsibilities include:

  • Work with the Gallery Director to develop professional relationships between Japan Society Gallery and colleagues in the field
  • Assist the Gallery Director, in collaboration with the Development Department, in organizing Friends of the Gallery events
  • Organize and oversee courtesy services for supporters, outside curators, artists, lecturers and other guests of the Gallery, in conjunction with other members of the Gallery team
  • Serve as a liaison between the Gallery team and other in-house teams to coordinate advertising, promotional materials, digital media, special events during special exhibitions, etc.
  • Coordinate and attend press previews in collaboration with Communication team
  • Liaise with Development team to plan and manage VIP previews, opening receptions, and other special Gallery events
  • Provide assistance on curatorial work including, but not limited to, research of artworks, artists, exhibitions; preparation of lectures and exhibition proposals; and editing printed materials
  • Assist Gallery Director and Curator of Exhibition Interpretation to launch new series of curatorial programs
  • Oversee daily administrative duties as required.


  • Bachelors degree (Masters degree preferable) and a minimum of 2 to 4 years related administrative or curatorial experience in art
  • Excellent oral and written communication skills in English and Japanese
  • Proficient in MS Office programs, FileMaker, and Photoshop applications. Experience using Raiser’s Edge and/or Patron’s Edge a plus
  • Knowledge of social media
  • Knowledge of Asian culture including Japanese art and culture

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