Job Opening: International Student Exchange Program Manager, States’ 4-H International

job opening - 5Company: States’ 4-H International
Location: Seattle, WA
Education: BA
Posted on January 9, 2015

Job Description:

States’ 4-H International is seeking a Program Manager who will effectively administer all aspects of S4-H’s Academic Year (AYP) high school exchange programs by providing daily operational administration to ensure quality program execution. Current programs include 45 – 50 AYP students from Japan, South Korea, and Eurasian countries.

This position reports directly to the President in a small office environment and is expected to be able to work independently. The ideal candidate is one who believes in the value of international student exchange and is passionate about enhancing global citizenship and cultural understanding.

About us:

At States’ 4-H International Exchange Programs, our mission is to enhance world understanding and global citizenship through high-quality 4-H international cultural immersion and exchange programs for 4-H aged youth (ages 9-19). S4-H is a not-for-profit organization founded in 1972. S4-H has short-term summer inbound and outbound programs along with an academic year-long program. Currently, S4-H works with Argentina, Australia, Costa Rica, Finland, Japan, Norway, South Korea and the countries of Eurasia through the Department of State’s FLEX program. Students live with volunteer host families, experience and come to understand new cultures, build friendships, and develop language and leadership skills that serve them throughout their lives. Join us in making a difference! (

4-H is the nation’s largest youth development organization, and it is found in more than 70 countries in North America, South America, Central America, Europe, Asia and Africa. 4-H programs are implemented by the more than 100 land-grant colleges and universities and the Cooperative Extension System through their 3,100 local Extension offices across the country. Learn more about 4-H at

Duties & Responsibilities:

1. Program Administration: Review/process student and host family applications, process DS-2019 using SEVIS, travel and logistics arrangements, process student health insurance claims, financial record tracking and budgeting, write reports, maintain program statistics, evaluate the program, produce written materials and guidebooks, and comply with J-1 visa regulations.

2. Communication: Serve as a liaison between multiple and diverse groups, including coordinators in the US, international partners, US government personnel, students, host families, and other involved parties.

3. Placement Management: Proactively oversee and support state staff and volunteers as they make student placements for a year-long stay with volunteer host families, and for host school acceptance.

4. Student Monitoring and Coordinator Support: Collaboratively deal with on-program support issues; exercise good judgment; remain objective and professional at all times. Be on call 24/7 during the exchange period for emergencies.

5. Grant Writing & Management: Administer one or more Federal grant programs funded by the US Department of State, Bureau of Educational & Cultural Affairs. Monitor grant opportunities and write new grant applications.

6. Training: Develop and provide training for State Coordinators in the U.S.

7. Event Planning: Plan and implement a multi-day arrival orientation for students to prepare them for the program. Also assist in planning and implementing annual Coordinator Training conference.

8. Marketing: Work collaboratively with the S4-H team to promote AYP and all S4-H programs online and in print. Develop new marketing materials as needed to support the programs.

9. Assist in preparing annual report, annual newsletter, web content, and other duties as required.

Qualifications & Skills:

1. Bachelor’s degree (B.A.) from four-year college or university and at least four years related experience and/or training; or equivalent combination of education and experience.

2. At least 1 year of experience as an ARO for a J-1 exchange visitor program or a DSO for F-1 visa programs, knowledge of J-1 visa regulations and the SEVIS system, and previous grant writing and administration experience preferred.

3. Ability to read and interpret documents, write routine reports, and correspond effectively. Superior English writing skills are a must.

4. Demonstrated experience and ability to complete tasks on time, with an appropriate sense of urgency and commitment to accuracy.

5. Excellent interpersonal and verbal communication skills and the ability to work effectively with a wide range of constituencies in a diverse multicultural community including successful conflict resolution techniques. Speaks clearly and persuasively in all situations with intercultural awareness while adhering to program policies.

6. Able to multi-task and set work goals and priorities in accordance with program and S4-H goals.

7. Must be extremely detail oriented, have strong organizational skills, be a strategic thinker, and possess excellent judgment and professionalism.

8. Advanced skills in Microsoft Word 2010, Excel, Outlook, internet software, Publisher and Power Point. Marketing experience in print, web, and social media preferred.

9. Able to travel domestically 4-5 times per year (and on occasion internationally) and adjust work schedule as required.

Full details on

10. Experience in study abroad or living/working abroad.

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