Job Opening: Program Associate, Corporate Programs, Japan Society [NY]

job opening - 5Institution: Japan Society
Location: New York, NY
Education: BA
Posted May 12, 2014

The Program Associate will work with the Corporate Program Officer on managing logistical and administrative aspects of approximately three programs per month. He/she will also assist in program execution, future program planning, research, program outreach activities, and interact with leaders and distinguished speakers in the academic and business community, as well as thousands of Corporate Members.

Essential duties and responsibilities include:

  • Handle program registrations, payments and refunds
  • Create program materials, such as guest lists, name badges, handouts, etc.
  • Greet and assist program participants
  • Facilitate travel and logistics for speakers, including hotel, audio/visuals, translations, books and handouts
  • Compose various departmental communications, including function forms, invitations and thank you and confirmation letters
  • Maintain and update constituent records in Raisers Edge
  • Organize files on programs and speakers, update biographical files, photographs and institutional information
  • Compile invoices and prepare VCRs.
  • Prepare detailed expense and statistical reports on programs
  • Train and coordinate non-staff volunteers and interns to assist at programs
  • Work with the Program Officer on promotion of programs via e-calendar, hardcopy calendar and website
  • Prepare and edit text for Annual Report and Chronology
  • Conduct detailed research on companies, individuals, industry sectors, and international affairs and report to Program Officer
  • Work with Program Officer to develop creative programming
  • Read and translate various Japanese documents as needed
  • Liaise with Special Events and Development departments as needed
  • Manage and grow the department’s social media presence
  • Assist in development of the Society’s Young Professionals Network and other private receptions


  • Bachelor’s degree and a minimum of two to three years related experience
  • Excellent verbal and written communication skills
  • Good knowledge of Japanese language and customs
  • Knowledge of international business and politics
  • Proficiency in Microsoft office suite, online research, social media and database management
  • Superior organizational skills with ability to multi-task and work in a fast-paced environment
  • Strong interpersonal skills, ability to work independently and in a team
  • Availability to work overtime hours as needed
  • Familiarity with New York Metropolitan area cultural organizations and other non-profit institution

Full details on

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