Job Opening: Special Assistant to Vice-Rector of UN University and Director of UNU-IAS [Tokyo/Yokohama]

job opening - 5Institution: United Nations University Institute of Advanced Studies (UNU-IAS)
Location: Tokyo and Yokohama, Japan
Education: University degree
Application deadline: March 31, 2013
Start date: May 1, 2013

The Special Assistant to the Vice-Rector of UNU and Director of UNU-IAS will spend 50% of his/her time at UNU Headquarters in Tokyo and 50% of his/her time at UNU-IAS in Yokohama. He/she will report directly to the Vice-Rector/Director and will be expected to:

  • Provide administrative support to the Vice-Rector/Director, including scheduling and updating of appointments, answering telephone calls, receiving visitors and handling queries;
  • Manage and handle all forms of correspondence for the Vice-Rector/Director, including e-mail, in English and Japanese;
  • Make necessary arrangements for the Vice-Rector/Director’s travel and prepare necessary forms for visa and other travel matters;
  • Provide academic and research support to the Vice-Rector/Director, including preparation and editing of speeches and seminar presentations;
  • Be involved in arranging contacts and meetings with Japanese government officials and other public figures for UNU and UNU-IAS;
  • Perform any other duties as required and prescribed by the Vice-Rector/Director.

Required Qualifications and Experience:

  • A University degree;
  • At least three (3) years of work experience, preferably at an international organization;
  • Good computer skills and familiarity with the Microsoft Office suite;
  • Fluency in both oral and written English and Japanese is required. Knowledge of another United Nations official language would be an asset;
  • Good team player with strong interpersonal skills demonstrated by the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity

Full details at

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