Job Opening: Librarian, Robert Allerton Art Research Library

The librarian is responsible for the development and administration of the research library and supports the programs, research activities of the Academy, and provides reference and research assistance to members of the academic and general community.  The librarian will create, implement and manage a vibrant community outreach program focusing on Asian Art.

Essential Functions and Responsibilities:

  • Provides leadership and vision for the library and its collection of books, serial publications, documents, subscriptions, resources, and other research material, including a large collection of publications in Japanese.
  • Working with museum staff, develops and manages a community outreach library program, which includes onsite educational programming for the general public with a focus on Asian art.
  • Ensures that library policies enable staff, docents, educators, and other library patrons to effectively access the information that supports research, teaching and learning.
  • Initiates and manages the digitization of the library collection.
  • Works with staff in providing preservation, organization and access to rare books and special collections.  May occasionally work with conservation consultants.
  • Oversees the cataloguing of Japanese language printed materials.
  • Maintains current knowledge of new materials and services.  Pursues the use of new technologies for information access and library operations.
  • Works with various departments in fund raising and grant opportunities.
  • Trains and supervises staff and volunteers.

Job Specifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Master’s degree in Library Science from an ALA-accredited institution, Librarian Certification, with 3-7 years administrative experience sufficient to demonstrate competency and capability with: library technologies, budget planning and management, staff selection and supervision, library collection development, reference and technical services, and familiarity with advanced library and office technology.  Knowledge of art history, Asian, European or American studies desirable.
  • Ability to speak and read Japanese.
  • Ability to evaluate library needs, plan strategically and implement efficiently while operating within the budget.
  • Knowledge of current cataloging standards (AACR2r and MARC formats).
  • Knowledge of Library of Congress Subject Headings.
  • Knowledge of LCC or DDC classification.
  • Working experience with an integrated library system (Endeavor Voyager experience preferred).
  • Working experience with OCLC Connexion cataloging client.
  • Current computer skills using MS Office.
  • Demonstrated proficiency in developing and managing a library budget.
  • Ability to work collegially with a diverse group of library patrons.  Excellent customer service skills in answering questions and requests for library materials.  Ability and willingness to perform specific research for the Director, Deputy Director, curators and other Academy staff as needed.
  • Excellent organizational, verbal, written and communication skills.
  • Ability to foster cooperative relationships with the local library community including the University of Hawaii libraries, Hawaii State Library System, State of Hawaii Museum, Mission Houses Museum,  and others.

Working Conditions and Physical Effort: The library is an air-conditioned facility covering two floors, one of which is in the basement.  There is no elevator in the library and the floors are accessed by a narrow stairway.  A dumb-waiter is available to move books between floors, but the Librarian must be able to lift and carry up to 30 pounds.  Ability to climb and stand on footstool and ladder.  Ability to reach overhead with arms in order to shelve books.  Ability to move between shelves, stoop, bend, reach, lift and pull.  Hearing and vision requirements are normal; the noise level is minimal and the library is well lighted.  Ability to see and use a computer required.

This position reports to the Director of the museum and is an exempt, full-time, 40 hour/week position.  Normal work days are Tuesday – Saturday. The position begins 1/1/2012.

Please submit a cover letter and resume to:

Disclaimer: The statements contained herein describe the scope of the responsibilities and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

About Paula

Paula lives in the vortex of academic life. She studies medieval Japanese history.
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