Job Opening: Program Assistant, Asia Center, Harvard University

Institution: Harvard University
Location: Cambridge, MA
Posted: 04/04/2014
Department: Asia Center
Education: n/a

Duties & Responsibilities:

Works primarily with the Associate Director, and also with other Asia Center staff including the Senior Program Manager to support the fast-paced and broad array of programs ongoing throughout the academic year.
Provides logistical support to the Associate Director for events (seminars, conferences, workshops, receptions, etc.) including coordinating dates and times, finding and booking venues, ordering food, arranging travel, ordering supplies, preparing materials, putting up posters, producing nametags and speaker tent-cards, assisting with print materials and announcements, assisting with timelines, setting up before events, providing on-site support during the event and clean up afterward. Assists speakers with reimbursement forms, and ensures timely submission to the Asia Center finance team.
Provides planning support for new programs as needed, including: arranging planning meetings, booking rooms for planning meetings, taking and distributing meeting notes, etc.
Works with Asia-related centers’ event staff on an ad hoc basis, and attends centers year-long planning processes to anticipate deadlines and times of greatest need for assistance.
Assists with database entry, shared calendar maintenance, and facilitation of announcements and communication.

Please note: Schedule may involve work after 5:00 or on weekends but comp time or changes in work schedule will accommodate these occasions.

Basic Qualifications:
2-3 years of office experience. Experience with with Windows, Word, Outlook required.

Additional Qualifications:

Ability to work independently as well as a collaborative team member.
Superior interpersonal and organizational skills.
Events experience strongly preferred.
Harvard experience, proofreading and editing experience or skills are also preferred.

Additional Information:
This is a one year, term position with possibility of renewal.