Institution: Princeton University
Location: Princeton, NJ
Posted: 07/09/2013
Application Due: Open Until Filled
Type: Full Time
Education: Associate’s degree or higher is preferred

Position Summary: The incumbent will be the East Asian Studies (EAS) Department’s Graduate Coordinator and Assistant to the Chair. The successful candidate will be highly organized; self-motivated; able to manage multi-faceted projects; and be adept at working independently, as well as on a team.

GRADUATE ADMINISTRATION:
As the liaison between the EAS Director of Graduate Studies (DGS), Graduate School, and our graduate students, s/he will draft, edit, and distribute confidential material; prepare excel spreadsheets; maintain our SharePoint site; establish and distribute calendars; and enter data into the PeopleSoft Curriculum Management and Labor Accounting systems. S/he will regularly consult with our DGS to draft, edit, and update the graduate section of our web site. Events management will require: catering orders, setup and clean up, hotel reservations, and travel reimbursement.

ASSISTANT TO THE CHAIR:
On behalf of the chair, s/he will manage: his calendar and travel arrangements, setup meetings, draft correspondence, prepare confidential documents, and respond to routine inquiries and mailings.

GENERAL OFFICE SUPPORT:
As a member of our administrative team, s/he will serve as our Departmental telephone coordinator and will be flexible in assisting other staff with routine operations including: room scheduling, maintenance requests, copier repairs, and other tasks as they arise.

Essential Qualifications:

Position Requires:

• Minimum of three years’ experience in an administrative position
• Ability to exercise discretion and sound judgment
• Excellent written (drafting and editing) and oral communication skills
• Excellent listening skills
• Initiative to solve problems independently
• Ability to multi-task and meet tight deadlines
• Excellent organizational skills
• Software: Advanced proficiency in MS Word, Excel, Outlook, SharePoint, and web editing software.
• The final candidate will be required to successfully pass a background check.

Education Required: High School or Equivalent

Preferred Qualifications: Preferred:

• Associate’s degree or higher is preferred
• Prior experience in higher education administration
• PeopleSoft Curriculum Management System and Blackboard
• Conversational Chinese, Japanese, or Korean would be a plus
• NOTE: This position is a one year appointment, with the possibility of renewal.

Full details on HigherEdJobs.com.