Institution: Yale University
Location: Connecticut, United States
Position: Administrator; Council on East Asian Studies Programs Coordinator
The Council on East Asian Studies at Yale University (CEAS) is seeking applicants for the position of CEAS Programs Coordinator to perform high-level administrative services to support the mission and overall programming operations of CEAS, including comprehensive coordination of events, student grant competitions, CEAS postdoctoral associates and visiting scholars programs, and exchange programs with international universities; as well as the compilation of annual reporting and grant materials related to programming for CEAS stewardship activities. Yale University is an affirmative action/equal opportunity employer. Yale values diversity in its faculty, staff, and students and strongly encourages applications from women and members of underrepresented minority groups
For more information and to apply for the position, please:
1. Go to: http://www.yale.edu/hronline/stars/application/
2. Click on “External Applicants” on the upper left-hand corner.
3. Click on “Search Openings.”
4. In the blank space of “STARS Requisition Number,” enter “13766BR.”
STARS Requisition number: 13766BR
Department: East Asian Studies
University Generic Title: Senior Administrative Assistant
Posting Position Title: CEAS Programs Coordinator
Bargaining Unit: L34
Job Category: Clerical & Technical
Type of Employment: Full Time
Duration Type: Regular
Salary Grade: D
Work Week: Standard – 37.5 hrs (M-F, 8:30-5:00)
Work Location: Central Campus
Worksite Address
Room 310, Henry R. Luce Hall, 34 Hillhouse Avenue
Position General Purpose/Overview of Responsibilities:
Reporting to and under the general direction of the Executive Director, perform high-level administrative services to support the mission and overall programming operations of the Council on East Asian Studies at Yale University (CEAS), including comprehensive coordination of events (e.g., lectures, film series, workshops, conferences and cultural activities), student grant competitions, CEAS postdoctoral associates and visiting scholar program, and exchange programs with international universities; and the compilation of annual reporting and grant materials related to programming for CEAS stewardship activities.
Essential Duties
1. Coordinate and implement CEAS programs and events such as lecture series, film series, workshops, conferences, and cultural events.
2. Work with CEAS Chair, faculty, and Executive Director to design innovative programming related to East Asian studies.
3. Liaison with other Yale departments, students, student organizations, and external contacts (including domestic and international universities, foundations, and cultural organizations) to implement and review current programs and develop new initiatives.
4. In coordination with the Executive Director and Financial Officer, administer CEAS student grants and fellowships competitions; oversee the grant application cycle; update CEAS grant information and award results on Yale Student Grants Database; advise students on grant and fellowship opportunities; communicate with students regarding applications and status of awards; answer questions regarding procedures and budget preparations for projects in East Asia; coordinate committee meetings; and liaison with East Asian Studies Prize Fellowship committee regarding CEAS faculty-nominated fellowships.
5. Oversee and coordinate the CEAS Postdoctoral Associates Program; advertise competition; maintain applicant files using specialized on-line system; arrange faculty selection committee meetings; coordinate with CEAS Registrar to facilitate submission of course proposals; collaborate with MacMillan Center and Central Postdoc Office on preparation of appointment paperwork; coordinate with Office of International Students and Scholars for appointment of foreign nationals; provide orientation for new postdoctoral associates; and serve as main contact for administrative queries regarding program.
6. Coordinate the CEAS Visiting Scholars Program; liaison with faculty, departments, and Office of International Students and Scholars regarding proposed visitors; prepare invitation letters, appointment paperwork and orientation activities; ensure visiting scholars are fully integrated into CEAS academic and public programming.
7. Serve as main CEAS administrative contact for coordination of annual student exchange programs with international universities (e.g., Yale University-Peking University Graduate Student Exchange Program): includes collaboration with Yale Faculty Coordinator, Graduate School, Office of International Students and Scholars; preparation for arrival orientation and departure of international students.
8. Support Executive Director and CEAS faculty efforts in preparation of proposals and external grant applications.
9. Assist with compilation of annual reports and program descriptions for funders as part of CEAS stewardship activities, including comprehensive data related to programs supported by federal and non-federal grants.
10. Assist with implementation of Yale CEAS Occasional Publication Series.
11. Edit CEAS publicity materials and program publications; consider new ways to utilize social media and web technologies to enhance CEAS programming initiatives; provide consistent and detailed CEAS website updates regarding programming, including keeping resources current on IplanYale for East Asia.
12. Oversee work of student workers specifically assigned to help with CEAS programming initiatives.
13. Other administrative duties as required.
Education and Experience
1. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s Degree; or little or no work experience and a Bachelor’s Degree in a related field; or an equivalent combination of experience and education.
Skills & Abilities
1. Ability to multi-task, prioritize projects, and work independently, as well as part of a team.
2. Highly motivated, detail-oriented, and organized; excellent time management skills; strong and demonstrated ability to effectively meet goals and deadlines.
3. Demonstrated flexibility and agility in handling multiple complex projects in fast-paced environment while maintaining professionalism; reacts to new situations appropriately and adapts readily to changing work demands; demonstrated ability to show initiative and to learn new skills.
4. Exceptional oral and written communication skills; strongly demonstrated editing and proofreading abilities.
5. Superior interpersonal and problem solving skills, including the ability to interact in a tactful and diplomatic manner to work effectively with diverse constituencies of faculty, students, staff, administrators, professionals and vendors by phone, in person, and in writing.
6. Excellent computer skills with specific knowledge of Microsoft Word, Excel, Outlook, PowerPoint and database systems; ability to transition quickly to new software programs, computer operating systems (Mac vs PC), and web-based database applications.
7. Ability to work occasional evenings and weekends.
8. Preferred: Previous program coordination experience and familiarity with Yale systems and procedures; strong interest in East Asian studies; proficiency in Chinese, Japanese and/or Korean; past experiences of travel/work/study in East Asia; ability to travel and work in East Asia.
Background Check Requirements
All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. All offers are contingent on successful completion of a background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
Contact: For more information and to apply for the position of CEAS Programs Coordinator, please:
1. Go to: http://www.yale.edu/hronline/stars/application/
2. Click on “External Applicants” on the upper left-hand corner.
3. Click on “Search Openings.”
4. In the blank space of “STARS Requisition Number,” enter “13766BR.”
What can I do with a B.A. in Japanese Studies? 